Space & Move Management

Preparing for Office Expansion

David Spence
July 25th, 2013

Moving With Office Management Software

office management softwareOffice management software can help you manage your space before the thought of moving even crosses your mind. However, it can also be helpful for moving into a bigger office, too. The features you use every day with the software can become especially crucial before and after you’ve settled into the new space. Plus, with the heartburn caused by moving, it’s good to have all the help you can get. Specifically, the software can help you in the following ways.

Forecast Space Problems

Office management software can be useful even before you make the move. With space utilization reports, you can see what floors are nearing capacity, and whether you can re-distribute people and resources accordingly. This can help you avoid a situation where coworkers are practically sitting on top of one another. Besides being just plain uncomfortable for workers, this situation can also affect their productivity. Having software that will prevent a space problem in the first place is a great asset.

Ease the Transition

When using office management software, the database can tell both you and end users where other workers are seated. This is useful when you’re in an office that you’re familiar with. It’s even more useful when you’re in an office that’s completely different. Without the software, you may have to spend several hours making contact info lists that contain new phone numbers and locations. Workers may also have trouble finding each other because of the new layout. All of a sudden, the finance department could be on a separate floor, and a worker may not even know which one it is. With a searchable feature such as OfficeSpace’s Visual Directory™, they can find what they need without a problem.

Find the Fax

The same also applies to finding office equipment. If you’re moving into a larger office, chances are the equipment may be even harder to find. Software will help your workers learn the new setup quickly and easily. Instead of having to walk from their work stations to the wall where the floor map is, they can take a quick look at  their computer screens. This decreases the chance that they’ll get sidetracked by chatty coworkers or other distractions, and it sure beats having to scout the entire area for the copying machine.

Welcome New Hires

Once you’ve moved, the software can also help you keep track of your new space. It will let you know what’s available, so that by the time those inevitable new hires come swarming in, you’ll have a place for them ready to go. They’ll feel welcome right away, and with wayfinding software to help them find the people and resources they need, their learning curve won’t be so steep. Again, those space utilization reports can come into play.

Deal With Post-Moving Pains

If you set up a floor and find it not to your liking, some software will let you experiment with different floor types before you move another desk one inch. Rather than spending a lot of time and effort on setting up yet another layout that may be just as bad, you can “move” things around first on the software. With this feature, you can see what will work best. Without it, you could spend your energy and hours on a frustrating endeavor. Likewise, if a person ends up in a certain floor and it turns out they need to be in a different spot, the software can help you easily move them to a new spot, while also alerting all the people needed to make the move.

Office management software is a useful tool, especially if your office is in flux. With a directory for finding equipment and people and space utilization reports, the software can make moving easier in quite a number of ways. If you have any questions about moving, please don’t hesitate to contact us. OfficeSpace can help you decide whether its software is the right solution for you, regardless of whether you’re moving an entire company, or simply moving a few workers around. We have plenty of experience with both. 



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