The FM Professional

Outdated FM Practices You Should Ditch in 2016

David Spence
January 28th, 2016

Facilities management is an exciting and rapidly evolving sector — don’t get stuck in your old, outdated ways. Once you’ve been in business for a while, it can be easy to keep doing what feels comfortable. But since facilities management is such a fast-paced field, you can quickly fall behind. Don’t worry though, we’ve got your back.There are certain outdated FM practices you might be still be doing that could actually be stalling business growth. In order to remain a leader in the industry, identify which mistakes you’re making so that you can quickly remedy them and keep moving your business forward. Here are just a few to look out for.

1. Using outdated software

laptop device books old

This one speaks for itself. Facilities management software took a giant leap in recent years. If you’re using old software, pdfs, excel (or aren’t using any software at all) and are relying on guesswork, then you’re missing out on a lot of important (and accurate) data regarding how your business is run. It’s time to embrace new technology.

Our software, for example, enables you to make the best facilities management decisions possible. We let you to track exactly how your office is being used so that you can cut down on facility costs. The more information you can gather on your workforce, the more likely you are to create an office that speaks to specific needs.

2. Sticking to traditional workplace hierarchies

office building hierarchy

Most innovative companies are trying to topple the old school workplace hierarchy. The strict pyramid hierarchy, where all orders come from the top, can actually stifle creativity and cause business practices to slow to a crawl.

The last thing you want is for red tape and procedure to stop your company from getting things done. As a facilities manager, you can do your part in toppling this top-down hierarchy by designing an office that stimulates conversation between different departments and different levels of the workforce.

Open offices tend to stimulate thinking and allow people from diverse departments to share ideas you might have never considered. This kind of thinking is crucial if you want your organization to remain innovative in the marketplace.

3. Working 24/7 (and forgetting about play)

office game room laptop

Workplaces that just focus on work are boring and uninspiring. The notion that your office is only a building where you come to work, day in and day out, is coming to a close. Today, the most innovative offices are those that try to create an work experience that caters to all aspects of an individual, with flexible working environments

Not only is an office a place to work, but it’s now becoming a place to workout, to unwind, to take stress-free breaks and to relax with coworkers after the end of a long day. In order to transform your office this year as a facilities manager, consider adding certain office amenities like call rooms, game rooms and quiet work areas.

4. Obsessing over annual employee reviews

business man suit facility manager

Are you still doing annual reviews for your workers? A lot changes over the course of the year and most employees and employers actually dread their annual reviews. If you’re a facilities manager in charge of employee reviews or if you end up assisting HR with the task, you can make the process easier and less stressful by implementing more frequent check-ins.

This can be something as simple as a bi-monthly meeting or a series of email surveys. Doing this will also help to improve office productivity as you’ll be able to unearth any worker issues the moment they arise rather than on an annual basis. Plus, your workers will feel more comfortable during these routine check-ins and may be more inclined to work hard knowing a review is just around the corner.

Staying on top of the latest trends in the facilities management space is a full-time job in and of itself, so we’ve done the work for you. By ditching the practices above and implementing fresh techniques, you’ll ensure your office stays ahead of the curve this year and in the future.

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Photo Credit: FabrikaSimf / Shutterstock, Marcin Milewski, Redd Angelo, Startup Stock Photos, Michal Kulesza