Hot Desk Booking Software
#1 Hot desk booking software
Make every desk easy to find and worth the commute with flexible, user-friendly hot desk booking that removes guesswork from who is in the office.
Book from anywhere
See who's in
Visual directory
Interactive floor plans
Team neighborhoods
Automatic check-in & release
Book visitor desks
AI-informed utilization insights
Powerful desk booking for modern workplaces
Manage shared, assigned, and visitor desks with intelligent booking controls
Support hot desking, hoteling, assigned seating, and visitor desks with simple controls for recurring bookings and reverse hoteling. Reduce ghost bookings with auto-release from badges, sensors, and desk lights, plus real-time availability on color-coded floor plans.
Book desks from anywhere with your favorite tools, powered by real-time availability data
Let employees book on web, mobile, Teams, Slack, or onsite kiosks and digital signs. Enable AI-assisted check-ins through badge or WiFi, and support identity-powered bookings through badge-based presence.
Flexible workplace seating
Create team neighborhoods and activity-based zones, manage permissions through Active Directory, and appoint neighborhood captains. Help people find their desks or colleagues with Visual Directory® and guided floor-plan wayfinding.
Desk management reporting
Access real-time occupancy and utilization data from badge, WiFi, camera, infrared, and desk-light sensors. Explore reservation trends and heat maps, with AI-informed reporting to forecast demand and improve seating plans.
The proven leader in hot desk booking software
Support hybrid work with ease
Give people a simple way to plan in-office days, find the right desk, and sit close to their teams. Less friction, less guesswork.
Increase seat utilization
Reduce ghost bookings and free up more seats with automatic check-ins, auto-release, and real-time desk availability powered by badges, WiFi, infrared, cameras, and desk-light sensors.
Make it easy for employees to find each other
Help people sit together, move through the office with confidence, and choose the right space for collaboration, focus, or quiet time.
Improve workplace predictability
Know who’s coming in, how neighborhoods fill up, and where demand is shifting, so workplace teams can plan ahead with confidence.
Visibility that supports decisions
Track occupancy, no-shows, peak demand, and activity trends with AI-informed utilization reporting across every floor and location.
Why leading organizations choose OfficeSpace
Built for enterprise scale
OfficeSpace powers workplaces of every size, with a platform that supports multi-location environments, complex seating strategies, layered permissions, and the integrations modern teams rely on.
Designed for how people work today
Hybrid teams need tools that support flexible schedules, seamless collaboration, and real-time coordination. OfficeSpace brings people, data, and space together so teams can plan their days and stay connected.
Trusted workplace intelligence
Make confident decisions with real-time occupancy, utilization, and demand trends from badge, WiFi, camera, infrared, and desk-light sensors. Use AI-informed reporting to see what’s happening now and plan for what’s next.
A single AI operating system for the built world
From desks and neighborhoods to rooms, visitors, and asset management, OfficeSpace unifies workplace operations so organizations can run the entire office from one connected platform.
OfficeSpace is trusted by over 1700 companies across the globe.
Essential features for simplified desk booking
Wayfinding
Guide employees to people and resources with office maps.
Smart search
See current and upcoming reservations and book desks near teammates.
Seat assignments
Assign seats to employees who need a permanent desk and repurpose desks for hot desking and hoteling.
Amenities
Search for and reserve the perfect desk with the equipment you need for the day.
Visitor management
Book a desk for guests and be notified when clients and deliveries arrive.
Integrations
Book using tools already in your tech stack like Microsoft Teams, Slack, calendars, and more.
Permissions
Govern who can reserve which desks and restrict concurrent bookings for hot desking.
Analytics
Understand space utilization with AI-informed reporting.
INTEGRATIONS
Integrated out of the box
OfficeSpace comes fully integrated with Microsoft, Google, Slack, and Zoom. Fewer tools, faster work.
113,000,000+
Square Feet Managed
50
Net Promoter Score
4.8 / 5
Stars on G2 - User Rated
35 days
Average Implementation
TAKE A TOUR
See it in action
Take a self-guided tour to see how you can book meeting rooms in seconds.
OfficeSpace is the AI workplace management platform teams use to plan smart spaces, coordinate in-office days, and make smarter real estate decisions faster.
© 2026 OfficeSpace Software Inc.