ICYMI: 2025 releases from the OfficeSpace product team

Our latest OfficeSpace releases focus on making the workplace easier to navigate, simpler to manage, and smarter to operate. From real-time presence and streamlined room booking workflows to powerful new asset management capabilities, these updates help teams reduce friction, gain clearer insights, and deliver better workplace experiences.

What’s new in OfficeSpace:

Employee experience

Visual Directory Floor Plan Presence
Employees can now see real-time desk occupancy directly on floor plans, making it easier to find available desks and confirm who’s in the office based on live presence from badge scans or WiFi activity.

Employee Homepage
A centralized homepage brings together bookings, announcements, and key updates, giving employees one place to start and manage their workday.

Workplace Announcements
Share timely updates across channels—from maintenance alerts to office events—so employees always have the information they need.

Workplace management

Workplace Intelligence: Floor & Neighborhood Utilization Dashboards
New dashboards combine presence, desk assignment, and booking data to provide real-time visibility into how spaces are being used—without relying on external tools.

Detailed Site Operations Costs
Track site-level operating costs independently from lease costs using detailed categories and local currency support, giving facilities teams clearer financial insight.

Neighborhood Drawing Enhancements
Redraw and multi-edit neighborhood layouts faster with improved editing tools that make it easier to keep floor plans up to date.

Sensor Integration Enhancements
Presence data is now captured at the desk, room, neighborhood, and floor level, enabling live occupancy indicators and more accurate automated booking actions.

Universal Presence API
A vendor-agnostic API that ingests badge, WiFi, and sensor data to power hands-free bookings, live occupancy, and more accurate utilization—reducing ghost bookings and making every space smarter.

Room booking

Request Types & Custom Forms
Create custom request types and forms for room bookings—such as catering, AV, or facilities support—tailored to specific rooms or sites.

Requests for Room Booking
Connect room reservations directly to service requests like catering, IT, or AV, keeping everything in one workflow that automatically updates when bookings change.

Enable Automatic Conferencing
Ensure every room booking includes video conferencing by default, reducing setup errors and ensuring meeting spaces are ready to connect.

User Level Calendar Booking
A more secure room booking model that allows individual users to authorize calendar access, eliminating the need for system-wide permissions or super admin accounts.

Min / Max Due Dates for Standard Requests
Configurable lead times ensure requests are submitted with enough time for facilities teams to plan and deliver services, reducing last-minute disruptions.

Custom Fields
Add custom questions to request types to capture the right details upfront, streamline workflows, and improve reporting across workplace services.

Asset management

Assets Mobile App
Manage assets and work orders on the go with QR and barcode scanning, quick actions, timelines, and access to key financial details.

Calendar View for Work Orders
Visualize work orders by week or month to better balance workloads and plan maintenance.

Work Order Attachments & Location Hierarchy
Attach images and documents directly to work orders and organize assets using a site and sub-location hierarchy for easier navigation.

Custom Fields for Assets & Work Orders
Add flexible, configurable fields to asset and work order forms to capture the exact data your organization needs and adapt workflows with ease.

Assets Ticketing Integration
Integrate Assets with JIRA or ServiceNow to create and sync work orders directly from external tickets, reducing double entry and streamlining reporting.

SSO for Assets
Enable secure, enterprise-ready access to Assets with single sign-on support for Okta, Azure AD, and Google Workspace.

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