Everything you need for workplace management magic.

No matter your size or scale, we have plans filled with the features you need to optimize your real estate portfolio and elevate your employee experience.

Lite

For Teams Starting Their Hybrid Journey

Hybrid workplace management starts here with simple tools for teams to manage sites & moves, check in visitors, enables employees to book desks with a real-time mobile app. Teams get health safety forms, lite reporting & 4 standard integrations out-of-the-box.

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Pro

For Teams Using Data to Drive Decisions

Everything in Essentials, plus the industry’s top solution for workplace intelligence, powered by Looker, with real-time utilization insights from badge, WiFi, & desk booking data sources. This intelligent, all-in-one platform includes advanced integrations with webhooks, sensors, & presence data sources; AI assistance is included.

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Pick the perfect plan for the work at hand.

Desk Booking

Lite
Essentials
Pro
Find & book desks on mobile or desktop from the floor plan
Customize & create desk amenity types
Get smart suggestions for available desks based on desk amenities
Book a desk in Slack or Microsoft Teams
Make single, reoccurring, and multi-day desk bookings
Offer hot desking, desk hoteling, & activity-based working
Check-in to desk on arrival & auto-release unused desks
Create & customize desk booking restrictions by team, department, & location
Restrict desks to be bookable by request
Review, approve, and deny booking requests
Assign delegate users to book on behalf of employees
See your future & past bookings
Add a desk booking to your Calendar (Google, Office365)
Find desks on wayfinding kiosks
Use sensors to see which desks are available in real-time
Automatically check-in to desks based on badge scan or WiFi presence data COMING SOON

Room Booking

Lite
Essentials
Pro
Find & book rooms on mobile or desktop
Book a room in Slack or Microsoft Teams
Get smart room suggestions based on participant location via Outlook add-in or Chrome extension
Book a room with Calendar Integrations (Google Calendar, Office365)
Search by room location, capacity & amenities
Create booking restrictions for on-demand & advanced reservations
Add video conferencing via Zoom, Microsoft Teams or Google Meet
Find & check-in to available rooms on kiosks with room displays
See office maps when booking a room via Microsoft Outlook
View reservations across locations in a single place
Automatically release unused rooms
Add requests to room reservations for catering, IT, & more COMING SOON

Space Planning

Lite
Essentials
Pro
Manage location directory & hierarchy
Import & create digital floor plans across portfolios
Manage locations & floors easily when creating a floor plan
Schedule office moves, adds, & changes for individuals or groups
Get smart move queues for reshuffles and new hires
Analyze people, amenities & assets on a digital floor plan for moves
Edit seats, utilities, rooms, spaces, neighborhoods, floor labels, & floor plans
Review real-time stats on occupancy and seats status
Multi-select rooms, desks & spaces for office moves
Create & manage custom neighborhoods for bookable, assigned or booked seating
Build multiple block & stack plans with a floor plan view
Merge scenario floors to visualize changes
Create "What if?" scenario floor plans to collaborate on changes & edits in real-time
Forecast future demand based on utilization by space type, headcount or capacity
Push floor plans live with one click
Track leases & contracts in a single location

Workplace Analytics

Lite
Essentials
Pro
Monitor employee seating needs & compare to availability
Analyze desk sharing ratios, desk type trends, neighborhood capacity & occupancy
View & track facility & desk-assigned assets like printers, copiers, & monitors
View employee reports, manage employee data, & identify vacant seats
Export reports to CSV or XLSX
Get real-time analytics on seating capacity
Identify booking trends for desks & rooms
Analyze room utilization against capacity & usage trends by room, location, or portfolio
Monitor the sharing ratio, capacity, & utilization of neighborhood seating zones
Track trends to understand space occupancy across locations & space types
Generate reports by service request type & locations
View reports on facility requests to optimize resources & asset allocation
Identify locations for expansion & contraction to optimize lease expense
Plan for future growth & forecast when facilities will exceed capacity
Collect, synthesize, & analyze real-time insights on utilization via badge scan, WiFi & desk booking data sources in pre-configured dashboards powered by Looker NEW
Track & benchmark daily employee counts in-office by location NEW
Analyze office attendance by user, employee type, department, & location by day, time, & time period NEW
Compare remote, hybrid & in-person employee office utilization trends NEW
Track & benchmark utilization by department, team, location & employee type NEW
Monitor daily utilization, see average & peak volumes, & manage seating & room demand NEW
Access benchmark reports to track industry, company size, & location comparisons COMING SOON
Upload & evaluate your hybrid policy performance to measure efficacy COMING SOON
Test & track policies to improve employee engagement & collaboration by location COMING SOON

Employee Experience

Lite
Essentials
Pro
Real-time mobile app for iOS & Android
Access a visual directory of other employees to explore seating assignments & desk reservations
Use mobile wayfinding to locate people, places, amenities, & resources on a digital floor plan
Book desks via mobile app, desktop, Microsoft Teams or Slack
Book a desk for multiple days & in advance
Plan in-office days by reviewing a "who's in" summary of desk reservations & employee check-ins
Get booking notifications via Slack, Microsoft Teams, Google, & mobile
Ask questions & get real-time product support with an AI assistant NEW
Apply multi-language settings at the user level
Book meeting rooms from mobile or desktop via app, web, Slack, Microsoft Teams, or Google
Get smart room suggestions based on participant location, meeting attendees or amenities via Outlook add-in or Chrome extension
Find your way around the office with kiosks
Drop a pin on digital floor plans to submit facility requests, attach photos, & see updates in real-time
Check in visitors & deliveries with a customizable digital receptionist kiosk
Instantly notify employees via Slack, Google, Microsoft, text, phone, or email of visitors & deliveries
Log in packages, capture photos & instantly alert employees with digital mailroom
Send pickup reminders daily & enable delegate pick-ups for packages via QR codes
Book desks on behalf of office visitors COMING SOON
Create a "favorite" list of teammates to find them easily in-office COMING SOON
Indicate specific in-office & remote days for planning & social gatherings COMING SOON
Boost collaboration & plan your day using the Employee Portal for in-office days COMING SOON
Notify employees of in-office events, emergency procedures, or general communications with Workplace Announcements COMING SOON
Collaborate with your coworkers by seeing who's in the office today with presence (powered by Badge Scan/Wifi) COMING SOON

AI Features

Lite
Essentials
Pro
Get answers to your product questions in real-time with an AI assistant NEW
Leverage AI to visualize your data & inform your business decisions ON ROADMAP
Use AI to book desks, rooms & more ON ROADMAP

Service Requests

Lite
Essentials
Pro
Drop a pin on floor plans to submit facility request tickets, attach photos, & track status via mobile
Share location on the floor plan
Send, receive, reassign, and respond to request in Slack
Create channels to receive requests by email
Manage your team's requests & auto-assign requests
Delegate requests to the right person
Manage notifications for timely responses on service requests
Customize who automatically gets notifications by request type
Manage requests in one place & across desktop or mobile
See active requests by status or who requested it
Automatically update involved parties on ticket progress
Create custom SLA's & measure employee satisfaction with built-in employee surveys

Visitor Management & Deliveries

Lite
Essentials
Pro
Customize fonts, colors, & workflows on iOS or Android tablet app for a branded digital receptionist
Enable guest access with QR codes
Pre-register visitors to streamline their arrival
View visitor logs for guests & tracking checked in/out visitors
Notify employees of visitor arrivals via Voice / Text / Email / Microsoft Teams / Slack / Google
Add digital forms & eSignature for increased security
Print visitor badges
Enable two-way communication between host & visitor with texts or automated messages
Photo check in deliveries & use a scannable QR code for checkout
Monitor all packages using a digital delivery log
Manage mailrooms with an app to check-in packages, alert employees, assign delegates to retrieve parcels, automate reminders, & run reports NEW
Notify employees of deliveries via text, email or instant messaging, with Microsoft Teams, Google Chat or Slack
Book desks on behalf of visitors COMING SOON
Track visitor trends across locations COMING SOON

Integrations

Lite
Essentials
Pro
Integrate Active Directory and HR platforms to create custom employee profiles
Manage system security & access permissions with SSO (Okta, Microsoft, Google)
Integrate Google or Office 365 calendar for real-time booking reminders
Enable Slack & Microsoft Teams plug-ins for desk & room booking & facility requests
Connect your meetings to video conferences with Zoom, Google Meet or Microsoft Teams
Gather data from your access control systems for reporting
Leverage the OfficeSpace API for custom workflows and integrations
Integrate external systems with Webhooks
Collect real-time presence data with WiFi integrations (Cisco Meraki or pxGrid)
Use desk sensors to track utilization with SenzoLive or VergeSense

Safety, Security & User Management

Lite
Essentials
Pro
GDPR & SOC 2 compliant
Manage users, global settings & permissions
Manage permissions & security via SSO (Okta, Microsoft, Google)
Provide a safe in-office environment with Safeguard (TM) digital health forms
Create custom views by user role
Enable multiple SSO platforms for one instance COMING SOON

Implementation, Training & Support

Lite
Essentials
Pro
Receive structured implementations completed in ~35 days or less; includes documentation, training, & weekly touchpoints via dedicated Project & Technical Managers
Create custom digital floor plans, including data entry & management, from CAD, PDF, drawings & more
Deploy pre-configured integrations for SSO, Office365, Google, Azure, Employee Directories including WorkDay, ADP, PeopleSoft, in ~30 minutes
Get 24/7 live support via email or phone
Receive a training consultation to build a customized training roadmap; upon implementation, receive live 4-hour or 8-hour trainings; add custom live training modules on-demand
Access interactive product guides, articles, videos, masterclasses, and certifications via Help Centers and Workplace University--the industry's first LMS certifying experts in the Future of Work
Receive ongoing support & advisory services from a client success manager; attend office hours & QBRs, get access to thought leadership & product R&D
Participate in monthly office hours, roundtables, webinars & community events
Submit, review, & upvote feedback on features, requirements & innovations via our Product Portal
Get unlimited floor plan changes
Deploy custom integrations for advanced workflows
Receive integrations systems maintenance
Get on-site live trainings with custom learning objectives COMING SOON
Get on-site solution engineering services for tailored solutions COMING SOON
Get data entry, management, & reporting services for OfficeSpace products COMING SOON

Lite

Essentials

Pro

Desk Booking
Find & book desks on mobile or desktop from the floor plan
Customize & create desk amenity types
Get smart suggestions for available desks based on desk amenities
Book a desk in Slack or Microsoft Teams
Make single, reoccurring, and multi-day desk bookings
Offer hot desking, desk hoteling, & activity-based working
Check-in to desk on arrival & auto-release unused desks
Create & customize desk booking restrictions by team, department, & location
Restrict desks to be bookable by request
Review, approve, and deny booking requests
Assign delegate users to book on behalf of employees
See your future & past bookings
Add a desk booking to your Calendar (Google, Office365)
Find desks on wayfinding kiosks
Use sensors to see which desks are available in real-time
Automatically check-in to desks based on badge scan or WiFi presence data COMING SOON
Room Booking
Find & book rooms on mobile or desktop
Book a room in Slack or Microsoft Teams
Get smart room suggestions based on participant location via Outlook add-in or Chrome extension
Book a room with Calendar Integrations (Google Calendar, Office365)
Search by room location, capacity & amenities
Create booking restrictions for on-demand & advanced reservations
Add video conferencing via Zoom, Microsoft Teams or Google Meet
Find & check-in to available rooms on kiosks with room displays
See office maps when booking a room via Microsoft Outlook
View reservations across locations in a single place
Automatically release unused rooms
Add requests to room reservations for catering, IT, & more COMING SOON
Space Planning
Manage location directory & hierarchy
Import & create digital floor plans across portfolios
Manage locations & floors easily when creating a floor plan
Schedule office moves, adds, & changes for individuals or groups
Get smart move queues for reshuffles and new hires
Analyze people, amenities & assets on a digital floor plan for moves
Edit seats, utilities, rooms, spaces, neighborhoods, floor labels, & floor plans
Review real-time stats on occupancy and seats status
Multi-select rooms, desks & spaces for office moves
Create & manage custom neighborhoods for bookable, assigned or booked seating
Build multiple block & stack plans with a floor plan view
Merge scenario floors to visualize changes
Create "What if?" scenario floor plans to collaborate on changes & edits in real-time
Forecast future demand based on utilization by space type, headcount or capacity
Push floor plans live with one click
Track leases & contracts in a single location
Workplace Analytics
Monitor employee seating needs & compare to availability
Analyze desk sharing ratios, desk type trends, neighborhood capacity & occupancy
View & track facility & desk-assigned assets like printers, copiers, & monitors
View employee reports, manage employee data, & identify vacant seats
Export reports to CSV or XLSX
Get real-time analytics on seating capacity
Identify booking trends for desks & rooms
Analyze room utilization against capacity & usage trends by room, location, or portfolio
Monitor the sharing ratio, capacity, & utilization of neighborhood seating zones
Track trends to understand space occupancy across locations & space types
Generate reports by service request type & locations
View reports on facility requests to optimize resources & asset allocation
Identify locations for expansion & contraction to optimize lease expense
Plan for future growth & forecast when facilities will exceed capacity
Collect, synthesize, & analyze real-time insights on utilization via badge scan, WiFi & desk booking data sources in pre-configured dashboards powered by Looker NEW
Track & benchmark daily employee counts in-office by location NEW
Analyze office attendance by user, employee type, department, & location by day, time, & time period NEW
Compare remote, hybrid & in-person employee office utilization trends NEW
Track & benchmark utilization by department, team, location & employee type NEW
Monitor daily utilization, see average & peak volumes, & manage seating & room demand NEW
Access benchmark reports to track industry, company size, & location comparisons COMING SOON
Upload & evaluate your hybrid policy performance to measure efficacy COMING SOON
Test & track policies to improve employee engagement & collaboration by location COMING SOON
Employee Experience
Real-time mobile app for iOS & Android
Access a visual directory of other employees to explore seating assignments & desk reservations
Use mobile wayfinding to locate people, places, amenities, & resources on a digital floor plan
Book desks via mobile app, desktop, Microsoft Teams or Slack
Book a desk for multiple days & in advance
Plan in-office days by reviewing a "who's in" summary of desk reservations & employee check-ins
Get booking notifications via Slack, Microsoft Teams, Google, & mobile
Ask questions & get real-time product support with an AI assistant NEW
Apply multi-language settings at the user level
Book meeting rooms from mobile or desktop via app, web, Slack, Microsoft Teams, or Google
Get smart room suggestions based on participant location, meeting attendees or amenities via Outlook add-in or Chrome extension
Find your way around the office with kiosks
Drop a pin on digital floor plans to submit facility requests, attach photos, & see updates in real-time
Check in visitors & deliveries with a customizable digital receptionist kiosk
Instantly notify employees via Slack, Google, Microsoft, text, phone, or email of visitors & deliveries
Log in packages, capture photos & instantly alert employees with digital mailroom
Send pickup reminders daily & enable delegate pick-ups for packages via QR codes
Book desks on behalf of office visitors COMING SOON
Create a "favorite" list of teammates to find them easily in-office COMING SOON
Indicate specific in-office & remote days for planning & social gatherings COMING SOON
Boost collaboration & plan your day using the Employee Portal for in-office days COMING SOON
Notify employees of in-office events, emergency procedures, or general communications with Workplace Announcements COMING SOON
Collaborate with your coworkers by seeing who's in the office today with presence (powered by Badge Scan/Wifi) COMING SOON
AI Features
Get answers to your product questions in real-time with an AI assistant NEW
Leverage AI to visualize your data & inform your business decisions ON ROADMAP
Use AI to book desks, rooms & more ON ROADMAP
Service Requests
Drop a pin on floor plans to submit facility request tickets, attach photos, & track status via mobile
Share location on the floor plan
Send, receive, reassign, and respond to request in Slack
Create channels to receive requests by email
Manage your team's requests & auto-assign requests
Delegate requests to the right person
Manage notifications for timely responses on service requests
Customize who automatically gets notifications by request type
Manage requests in one place & across desktop or mobile
See active requests by status or who requested it
Automatically update involved parties on ticket progress
Create custom SLA's & measure employee satisfaction with built-in employee surveys
Visitor Management & Deliveries
Customize fonts, colors, & workflows on iOS or Android tablet app for a branded digital receptionist
Enable guest access with QR codes
Pre-register visitors to streamline their arrival
View visitor logs for guests & tracking checked in/out visitors
Notify employees of visitor arrivals via Voice / Text / Email / Microsoft Teams / Slack / Google
Add digital forms & eSignature for increased security
Print visitor badges
Enable two-way communication between host & visitor with texts or automated messages
Photo check in deliveries & use a scannable QR code for checkout
Monitor all packages using a digital delivery log
Manage mailrooms with an app to check-in packages, alert employees, assign delegates to retrieve parcels, automate reminders, & run reports NEW
Notify employees of deliveries via text, email or instant messaging, with Microsoft Teams, Google Chat or Slack
Book desks on behalf of visitors COMING SOON
Track visitor trends across locations COMING SOON
Integrations
Integrate Active Directory and HR platforms to create custom employee profiles
Manage system security & access permissions with SSO (Okta, Microsoft, Google)
Integrate Google or Office 365 calendar for real-time booking reminders
Enable Slack & Microsoft Teams plug-ins for desk & room booking & facility requests
Connect your meetings to video conferences with Zoom, Google Meet or Microsoft Teams
Gather data from your access control systems for reporting
Leverage the OfficeSpace API for custom workflows and integrations
Integrate external systems with Webhooks
Collect real-time presence data with WiFi integrations (Cisco Meraki or pxGrid)
Use desk sensors to track utilization with SenzoLive or VergeSense
Safety, Security & User Management
GDPR & SOC 2 compliant
Manage users, global settings & permissions
Manage permissions & security via SSO (Okta, Microsoft, Google)
Provide a safe in-office environment with Safeguard (TM) digital health forms
Create custom views by user role
Enable multiple SSO platforms for one instance COMING SOON
Implementation, Training & Support
Receive structured implementations completed in ~35 days or less; includes documentation, training, & weekly touchpoints via dedicated Project & Technical Managers
Create custom digital floor plans, including data entry & management, from CAD, PDF, drawings & more
Deploy pre-configured integrations for SSO, Office365, Google, Azure, Employee Directories including WorkDay, ADP, PeopleSoft, in ~30 minutes
Get 24/7 live support via email or phone
Receive a training consultation to build a customized training roadmap; upon implementation, receive live 4-hour or 8-hour trainings; add custom live training modules on-demand
Access interactive product guides, articles, videos, masterclasses, and certifications via Help Centers and Workplace University--the industry's first LMS certifying experts in the Future of Work
Receive ongoing support & advisory services from a client success manager; attend office hours & QBRs, get access to thought leadership & product R&D
Participate in monthly office hours, roundtables, webinars & community events
Submit, review, & upvote feedback on features, requirements & innovations via our Product Portal
Get unlimited floor plan changes
Deploy custom integrations for advanced workflows
Receive integrations systems maintenance
Get on-site live trainings with custom learning objectives COMING SOON
Get on-site solution engineering services for tailored solutions COMING SOON
Get data entry, management, & reporting services for OfficeSpace products COMING SOON

Add-Ons Available for Lite Plan: Room Booking, Request Manager, Visitor Management, Webhooks
Add-On Available for Essentials Plan: Webhooks

Add-Ons Available for Lite Plan: Room Booking, Request Manager, Visitor Management, Webhooks
Add-On Available for Essentials Plan: Webhooks

Powering Workplace Excellence for 1,600+ Teams Since 2008.

“Whether it's reopening offices, managing flexible working arrangements, or delivering an exceptional employee experience, OfficeSpace simplifies the process with its integrated platform & world-class support”. –Verified G2 User

Why OfficeSpace?

We’re in this together.

So you can get back to what matters most, your goals & your team.

Implementation

Our job is to make yours easy. We guide structured implementations with a dedicated technical team, completed in 35 days on average, including integrations.

Integrations & Services

Get the power of OfficeSpace, right in the work apps you love, plus integrations with all your core platforms so everything just works.

Training

We provide advanced training with every implementation, including Workplace University, the industry’s only learning management system with product guides, videos, masterclasses & certifications to help you go further, faster.

FAQ

Questions?

We’ll help you find your fit.

How are packages priced?

Each plan has a fixed platform fee and includes a designated feature set and synced employee count per plan. You can add additional synced employees at any time, charged at a per/employee amount. You can add advanced features to Lite and Essentials packages, charged on a per-feature basis.

How do I know which plan is best for me?

We’ve bundled the essential features to support each stage in the workplace management journey based on our research, experience, and client demand. Our team can recommend the most cost-effective approach for your team based on your organization’s size, maturity, team structure, and goals.

How long does it take to implement the OfficeSpace platform?

We lead the market with 35 days of implementation on average, including integrations! 99% of our implementations are completed on time and on-scope. Floor counts, design complexity, advanced integrations, custom workflows & training may increase the time to implementation.

What support comes with my OfficeSpace license?

We offer 24/7 live support by phone and email with world-class SLAs you can count on for lightning-fast response times, and provide a Help Center for self-guided troubleshooting. We also built the industry’s only learning management system to certify clients in advanced workplace management skills, Workplace University™. We believe in client success plans for all, plus office hours, webinars, client roundtables, user summits, and QBRs with dedicated Account Managers.

Why partner with OfficeSpace?

We’ve been at this since 2008, and have driven rapid innovation to meet our clients’ needs at each step on their workplace journey. We’re humble but hungry, and we’re proud that users on G2, the world’s top software review site, rank us:

  • Leader in Space Management
  • Leader in Desk + Room Booking
  • Best Support
  • Best Ease-of-Use
  • Best Meets Requirements
  • Users Most Likely to Recommend

What’s on your product roadmap?

Our product vision is audacious, and we deliver. We also believe our roadmap belongs to you–that’s why we share it with clients and prospects so you know what’s ahead, and can help shape it through user summits and Product Portal feedback. Our mission is to be the indispensable heart of the modern digital workplace, and that starts with you. We also offer Beta programs and user testing to ensure we get things right the first time.

What is your AI strategy?

We’ve hired some of the top minds in the world to guide our AI and data strategy for our product, and our internal teams. We practice ethical AI and have extensive standards for AI responsibility and data governance. Today, our AI Assistant, Ossie, retrieves instant answers to product questions by querying our Help Center. In the future, Ossie will AI-assist users in completing actions within our products.

Get more out of your space, and connect the people in it.

Get more out of your space, and connect the people in it.

Hybrid work is here to stay, so we build software for the future of work. Plus 24/7 live support, implementations completed in days, and client success services for all.

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