Presence Data
Automated bookings, real-time updates
With OfficeSpace’s Universal Presence API, desk rooms are booked the moment someone walks in, no taps required. Floor plans update live as occupancy changes, giving you the clarity to reduce waste, optimize layouts, and support hybrid work that actually works.
Get up and running with OfficeSpace in 35 days or less.
OfficeSpace powers workplace excellence for 2,000+ teams globally
"I highly recommend OfficeSpace to anyone looking to transform their workplace management processes and create a better workplace experience for their employees.”
Antonio Mignone
Enterprise Facilities Manager
See what's happening in your workplace
Know what to expect before you get to the office. Find coworkers, get office alerts, and automatically check in when you arrive on site.
Ditch the sign-in sheets and leverage presence data to automatically check employees into booked desks when they arrive on site through badge or WiFi.
Make it easier for employees to coordinate and connect with Who's In, displaying when colleagues are at the office in real-time, powered by presence data. Employees can save favorites and plan in-office days accordingly.
Allow employees to see who's where on the floor plan in real-time, with the option to turn off visibility for total privacy.
Plan hybrid work days and reserve desks and rooms in one convenient hub that shows which teams are in, what’s happening at the workplace, and a preview of the floor plan. Learn More.
Send timely announcements to team members based on location. Get the right messages to the right employees—from critical workplace disruptions to happy hours—and eliminate wasted commutes and missed communication. Learn More.
Connect any presence data to OfficeSpace
Connect data sources to trigger automated desk check-ins for totally accurate insights on daily utilization without manual effort, regardless of your vendor.
Connect any badge data to OfficeSpace directly from Kastle, Avigilon (Openpath), and Brivo, or your preferred vendor.
Leverage presence data from WiFi for seamless check-ins, regardless of your vendor.
Pull sensor data from SenzoLive and VergeSense directly in OfficeSpace, or customize your integrations to use any vendor.
Power decision-making with vendor-agnostic connections to sensors, access controls, and third-party platforms. Gain deeper insights on occupancy across your spaces and automate actions like room and desk release.
Whether employees reserve desks and meeting rooms on Slack, Microsoft Teams, or through the OfficeSpace app, space availability syncs in real time across all platforms.
I really like badge swipe data. I call it “passive information.” You don’t have to rely on employees to do anything except enter the building.
Kristin Peloso
Facilities Space Planner
“We use Workplace Intelligence and the Insights Hub every day to report on bookings and badging data. When we brought teams back to the office, the data helped us understand trends in how our spaces were being used. Workplace Intelligence has been crucial for making informed workplace planning decisions and optimizing our space utilization.”
Audrey Castantino
Manager, Space Planning, Burlington Coat Factory
See how spaces are used, from desks to entire portfolios
Get workplace data out of silos for easy-to-understand insights, in one centralized location.
Get clear, easy-to-use reports on attendance directly from your presence data to spot trends and inform workplace policies, real estate decisions, and catering and cleaning schedules.
Automatically schedule dashboard sends to the leadership team with customized views of the most critical insights.
Reduce and repurpose wasted real estate, optimize cleaning and catering to save costs, and define your hybrid work model with clear, shareable dashboards.
Presence dashboards in OfficeSpace
OfficeSpace provides powerful analytics dashboards for long-range planning and day-to-day workplace management.
Unlike:
Siloed tools that require you to push and pull presence data across different platforms
Error-prone, manual attendance tracking that causes friction at the office without real-time updates
Limited point solutions that enable only a portion of the space planning process without critical data
OfficeSpace solutions help hybrid teams get up and running quickly (35 days on average), plan and manage portfolios, facilitate moves and changes, and get analytics to understand utilization and forecast future needs. Robust and digestible reporting can drive decision-making to optimize real estate expenses and create a better in-office experience for employees.
Kristin Peloso, Facilities Space Planner
We once thought our campus would need to be completely renovated by the start of this year, but now we're confident we won't have to begin construction for years. We'll have the data and historical trends to reevaluate utilization between now and then.
Quantum Health saves $13.5M with OfficeSpace
How they used data-driven insights from OfficeSpace to prevent a costly renovation and create a winning employee experience.
Before OfficeSpace, Quantum Health underwent a manual, painstaking process for their annual 500-person moves. Additionally, they were gearing up for a costly renovation to accommodate rapid growth, but still had empty seats on the floor plan. Learn how they streamlined annual moves and saved millions with a smarter solution to space management, thanks to OfficeSpace insights.
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FAQ
Questions? We're here to help.
Browse our hybrid workplace experience and presence data FAQs. Don't see what you're looking for? Contact us.
Hybrid workplaces rely on flexible scheduling and shared spaces. Presence data helps organizations optimize office layouts by understanding how spaces are used, enabling better decision-making and improving employee experience.
Office utilization measures how effectively your hybrid office space is being used. This includes tracking which areas are popular, which remain vacant, and how employees interact with the hybrid office environment.
Badge systems and Wi-Fi logs provide efficient ways to capture presence data. Badge data shows when and where employees enter and leave the office, while Wi-Fi can monitor active device connections, offering real-time insights about workspace activity.
Employee experience refers to the overall perception and interaction employees have with their work environment, whether they are in-person or remote workers. This includes physical offices, tools, company culture, and policies. A positive employee experience helps boost employee engagement and productivity while prioritizing well-being and work-life balance.
Workplace experience is a key part of a successful workplace strategy, focusing on optimizing how people interact with office spaces, including ergonomics, collaboration areas, and technology integrations, ensuring employees feel supported and effective when at work.
Presence data helps organizations make informed decisions to create hybrid work environments aligned with employees’ needs—whether that’s transforming underused meeting rooms into collaboration spaces, improving space availability, or enhancing comfort and functionality to make the workplace feel more like a home office.
Get more from your space, and connect the people in it
With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.