OfficeSpace’s Presence Check-In: Attendance Tracking Made Easy

By Nick Mason

4 mins read

Presence check in - attendance tracking made easy

To make the right decisions about your hybrid work environment, you first need reliable and trustworthy data on employee office usage. Accurate attendance data provides critical insights that help you make decisions on space plans, desk and room allocations, hybrid policy changes, remodels, and expansions. In short, tracking employee attendance is critical for making data-driven decisions that help make your business more flexible.

But it’s not always easy to do this accurately. Keeping track of attendance records, employee absences, and timesheets can be a lot—-especially when you’re relying on outdated manual processes prone to human error.

OfficeSpace, a leader in workplace management software, has taken steps to automate the employee check-in process, providing facility managers, space planners, and other decision-makers with yet another tool to streamline efficiency, productivity, and employee experience.

Tired of bad data and empty seats? It’s time to embrace Presence Check-In from OfficeSpace!

Pain Points Decision-Makers Face

Office utilization is the driving force behind some of the biggest decisions a facility manager has to make. But what happens when you don’t have reliable data to back up these big decisions? Many decision-makers and space planners are challenged with:

  • Understanding how space is used. Employee scheduling can be a logistical nightmare in a flexible working environment, making it difficult to know who is coming into the office and when, where they’re working, and which spaces are being used most frequently. Without a real-time data tracking tool like Check-In, space organizers receive delayed insights that don’t accurately depict their current office environment.
  • Driving office attendance and engagement. Manual time tracking methods, like sign-in sheets or having employees clock in and out, can be cumbersome and error-prone. This leads to bad data and frustration for both employees and managers. Inaccurate time-tracking software can also make it difficult to properly calculate payroll or analyze absenteeism rates.
  • Removing friction from the workplace experience. Manual check-in processes can create unnecessary friction for employees. Having to remember to sign in, find a kiosk, or use a separate mobile app can disrupt their workflow and create a negative experience. This can lead to decreased engagement and even resentment towards the office environment.

Inflexible work environments that rely on outdated methods for tracking employee attendance create headaches for all parties involved. From inaccurate data to frustrated employees, these pain points can hinder productivity, increase costs, and create a negative workplace experience. It’s time to ditch the spreadsheets, sign-in sheets, and unreliable software in favor of a modern solution that streamlines attendance tracking and empowers you to make informed decisions.

Presence Check-In helps teams who offer desk reservations and flexible seating automate the check-in process upon an employee’s office arrival, providing a more efficient and streamlined experience for all parties involved. Let’s dive into the other features of this attendance tracking system!

OfficeSpace automatic desk booking check-in

Introducing Presence Check-In By OfficeSpace

Presence Check-In automatically checks employees into reserved desks when they arrive at the workplace using badge or WiFi sources. Through integrations with the OfficeSpace platform, WiFi systems can update attendance records in real-time. This means no additional hardware installation and no additional cost. No longer do employees need to worry about filling out Excel spreadsheets or remember to check in on their phone. Just show up to the office and head straight to your desk. Presence Check-In handles the rest.

Check out these other benefits of our new Presence Check-In feature, including improved attendance management and employee productivity at no additional cost.

Real-Time Office Utilization Data

Traditional methods for tracking office utilization often rely on manual data entry or self-reporting. This can lead to unreliable data, delayed insights, and missed opportunities for optimization.

OfficeSpace’s Presence Check-In solves this problem by automatically collecting real-time data on who is in the office, where they are working, and how spaces are being used. This tracking tool is continuously updated, giving you a clear and accurate picture of how workspaces are being used at any given moment. These accurate insights allow you to make data-driven decisions about space configuration, resource allocation, and employee policies.

Seamless Check-ins

Desk booking point solutions require each employee to manually check into their reserved desk, which can lead to human error and friction between employers and employees. Team members who forget to clock in can cause desk congestion.

With Presence Check-In from OfficeSpace, you can eliminate human error and reduce employee friction. As soon as employees swipe their badge to enter the building or connect to the company’s WiFi network, they will automatically be checked into their reserved desk, saving them time and ensuring work hours are tracked accurately.

Cost-effective Insights

Many organizations struggle to gain valuable insights into office utilization due to the high cost of implementing and maintaining specialized hardware and software. Attendance tracking software, like proximity sensors, biometric scanners, and timeclock keypads, can get expensive very quickly, which is why many organizational leaders decide to track employee hours manually.

OfficeSpace’s Presence Check-In leverages your existing badge or WiFi infrastructure, eliminating the need for expensive new investments. This makes it cost-effective to gather accurate utilization data and make informed decisions about your workspace. Rather than investing in additional hardware, you can automatically track and record presence events using existing on-site systems.

Badge data is automatically sent over to OfficeSpace Software in one of two ways:

  • Brivo or Avigilon Alta badge integrations (real-time)
  • Automatic FTP Import 
  • GraphQL API data sync

WiFi login data is available for Presence Check-in through:

  • Cisco Meraki 
  • Cisco pxGrid

OfficeSpace: The Employee Attendance Tracker You Need

Ready to say goodbye to the headaches of manual attendance tracking and embrace a more efficient, data-driven workplace? Presence Check-In from OfficeSpace is the simple, automated solution you’ve been waiting for.

Gain a comprehensive understanding of how your space is being used, streamline check-ins for a seamless employee experience, and make data-driven decisions without breaking the bank. Take the first step towards a smarter workplace and request a demo of OfficeSpace today.