Facility Manager Tips: How You Can Actively Promote Workplace Safety

workplace safety facility manager

Maintaining workplace safety is one of the most important things you can do as a facility manager. After all, no one wants to work in a place where they don't feel safe or where they feel like injury is a possibility. 

With so many tasks on your daily to-do list, it's important not to overlook worker health and safety. Luckily, managing health and safety standards doesn’t have to take a lot of additional work. Below, we outline some tips to help you better maintain and promote workplace safety as a facility manager.

1. Hold office safety training sessions

Do your workers know how to use all of the office equipment? Do they know what risks are present in your modern office? This might sound a little ridiculous to some, however most workers don't realize that something as simple as working a coffee machine or cleaning a printer can harm them.

It’s your responsibility as a facility manager to hold regular meetings to inform employees about any policy changes or any new equipment that’s been added to the office, and to ensure employees are educated about safety procedures. Sometimes, all it takes is a simple reminder to keep your office safe.

It’s also a good idea to use this time to uncover any employee health issues that can be remedied by establishing strong workplace policies. For example, some workers might be allergic to certain plants or foods or even smells, like perfume. Remember, health matters are private and personal, so you’ll need to tread lightly around these topics, yet ensure the issues are addressed. 

2. Do routine equipment checks

equipment office facility

Sometimes equipment breaks, and it needs to be maintained on a regular basis, which undoubtedly you already know. You also know, without having an ongoing maintenance procedure, you run the risk of old and outdated equipment causing an injury, or something worse.

Even something as simple as ensuring all of the office lights work will help to prevent an employee from falling down a dimly lit staircase. Also, making sure to check your fire extinguisher on a monthly basis will ensure that you're prepared in the unlikely event of a fire.

It's also useful to follow a checklist of safety regulations — that way, you know what's already accounted for.


3. Encourage certain safety certifications

As workplaces evolve, so do health and safety standards. To keep your office in the clear, it can be helpful to obtain certain safety certifications. Remember, there used to be a time when smoking on airplanes was allowed!

Some certifications might not be mandatory, but they can be beneficial in creating a working environment that’s more attractive to health-conscious workers.

4. Stay up-to-date on the latest practices

safety standards office

Keeping your workplace safe and healthy doesn’t sound cutting edge, but there are still innovations in this space every year. As a facility manager, you’ll need to stay up-to-date on the latest health and safety practices.

Safetey Innovation can be in processes, technology and/or approaches to people, and is helping to solve those ongoing workplace safety issues and keeping employees safe.  For instance, there are many guidelines for what facility managers can do to meet indoor air quality standards for their office. This is done to promote worker health with a safe work environment.

Learn more about the importance and emergence of 
Workplace Safety Innovation from OSHA. 


5. Get the entire office involved

As a facility manager, you’re always busy. So, recruit other members of your team to help keep up with safety and maintenance protocols. Establish open communication policies that allow workers to report any equipment and health issues right away.  

Address worker feedback that’ll help you engineer a safer and more productive office. Sometimes, a simple worker request is enough to provide a new perspective on a glaring problem you overlooked and utilizing systems like OfficeSpace Software, can help you easily manage those simple requests, so you're able to concentrate on the bigger picture of workplace safety. 

Remember, it’s always better to take the proactive approach to company health and safety. Reacting to incidents instead of preventing them will only lead to increased stress and higher company costs in the long run.

By keeping these above tips in mind, you can nurture a supportive and safe office space that will ensure the satisfaction of your workers. After all, a happy and healthy workplace is a productive one as well.

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