Managing limited occupancy and social distancing in meeting rooms is a multi-step process that will change as COVID-19 guidelines evolve.
In this post, we’ll outline a step-by-step strategy to help you:
Let’s dive right in.
To determine how many people can use a meeting room while remaining six feet apart, you’ll need to know:
With these measurements, you can calculate each meeting room’s maximum allowable occupancy as per your jurisdiction’s social distancing guidelines.
Tools like Distancing Planner and Move Manger can handle this process for you automatically.
Just indicate how much physical distance you’d like between each available seat, and Distancing Planner will calculate maximum occupancy and produce safely distanced seating configurations for your meeting spaces in seconds.
To make sure rooms are safe, you can find the size of each room in Move Manager and change its maximum occupancy accordingly.
You can also refer to your virtual floor plans in a tool like Visual Directory®, or any digital floor plans (e.g. CAD) that your team or building landlord may have on file, to quickly determine the dimensions of your shared meeting spaces.
Simple physical adjustments in a meeting room can help your employees remain socially distanced at all times. As you’re preparing each meeting room, consider adding:
You can also use workplace management software to encourage social distancing in meeting rooms by:
Once your meeting rooms are bookable and in use again, you’ll need to monitor how each room is being used to ensure that social distancing and occupancy limits are being respected at all times.
Room booking software can show you how rooms are being used throughout your facility by giving you access to room utilization data and attendee information.
Workplace sensors can automatically measure employee density within rooms and shared spaces, and send your facilities team an alert whenever the set maximum occupancy limit for a particular space has been exceeded.
COVID-19: RETURNING TO THE OFFICE CHECKLIST
With so many new policies and floor plan changes to deal with, it’s unrealistic to assume that employees will follow COVID-19 workplace guidelines at all times.
Taking this into account, facilities leaders at companies like BRG and Equinix have introduced the following practices to better communicate and reiterate their workplace distancing policies to employees:
Thousands of companies are leveraging the features in OfficeSpace to create a safe return to the office for their employees.
Photos: Drew Beamer, OSS, yann maignan, iMattSmart