Presence Data
Automated bookings, real-time updates
With OfficeSpace’s Universal Presence API, desk rooms are booked the moment someone walks in, no taps required. Floor plans update live as occupancy changes, giving you the clarity to reduce waste, optimize layouts, and support hybrid work that actually works.
Get up and running with OfficeSpace in 35 days or less.
Powering workplace excellence for 1,650+ teams globally
"I highly recommend OfficeSpace to anyone looking to transform their workplace management processes and create a better workplace experience for their employees.”
Antonio Mignone
Enterprise Facilities Manager
See what's happening in your workplace
Know what to expect before you get to the office. Find coworkers, get office alerts, and automatically check in when you arrive on site.
Ditch the sign-in sheets and leverage presence data to automatically check employees into booked desks when they arrive on site through badge or WiFi.
Connect any presence data to OfficeSpace
Connect data sources to trigger automated desk check-ins for totally accurate insights on daily utilization without manual effort, regardless of your vendor.
Connect any badge data to OfficeSpace directly from Kastle, Avigilon (Openpath), and Brivo, or your preferred vendor.
I really like badge swipe data. I call it “passive information.” You don’t have to rely on employees to do anything except enter the building.
Kristin Peloso
Facilities Space Planner
“We use Workplace Intelligence and the Insights Hub every day to report on bookings and badging data. When we brought teams back to the office, the data helped us understand trends in how our spaces were being used. Workplace Intelligence has been crucial for making informed workplace planning decisions and optimizing our space utilization.”
Audrey Castantino
Manager, Space Planning, Burlington Coat Factory
See how spaces are used, from desks to entire portfolios
Get workplace data out of silos for easy-to-understand insights, in one centralized location.
Get clear, easy-to-use reports on attendance directly from your presence data to spot trends and inform workplace policies, real estate decisions, and catering and cleaning schedules.
Presence dashboards in OfficeSpace
OfficeSpace provides powerful analytics dashboards for long-range planning and day-to-day workplace management.
Presence by type
Visualize office usage by department or team.
Daily utilization by site
Monitor daily fluctuations in office usage.
Utilization over time
Track how busy your sites get over longer time periods.
Utilization by floor
Compare attendance across floors for any site.
Utilization by neighborhood
Visualize and compare actual neighborhood usage.
Unlike:
Siloed tools that require you to push and pull presence data across different platforms
Error-prone, manual attendance tracking that causes friction at the office without real-time updates
Limited point solutions that enable only a portion of the space planning process without critical data
OfficeSpace solutions help hybrid teams get up and running quickly (35 days on average), plan and manage portfolios, facilitate moves and changes, and get analytics to understand utilization and forecast future needs. Robust and digestible reporting can drive decision-making to optimize real estate expenses and create a better in-office experience for employees.
Kristin Peloso, Facilities Space Planner
We once thought our campus would need to be completely renovated by the start of this year, but now we're confident we won't have to begin construction for years. We'll have the data and historical trends to reevaluate utilization between now and then.
Quantum Health saves $13.5M with OfficeSpace
How they used data-driven insights from OfficeSpace to prevent a costly renovation and create a winning employee experience.
Before OfficeSpace, Quantum Health underwent a manual, painstaking process for their annual 500-person moves. Additionally, they were gearing up for a costly renovation to accommodate rapid growth, but still had empty seats on the floor plan. Learn how they streamlined annual moves and saved millions with a smarter solution to space management, thanks to OfficeSpace insights.
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FAQ
Questions? We're here to help.
Browse our hybrid workplace experience and presence data FAQs. Don't see what you're looking for? Contact us.
Hybrid workplaces rely on flexible scheduling and shared spaces. Presence data helps organizations optimize office layouts by understanding how spaces are used, enabling better decision-making and improving employee experience.
Get more from your space, and connect the people in it
With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.