Asset Management Software
Ditch spreadsheets. Track every asset in real time.
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AI Canvas brings intelligence to every workflow inside OfficeSpace. It powers a team of workplace agents that automate planning, help employees connect and coordinate, and surface real-time insights, so you spend less time managing and more time leading.
See the future of your workplace assets to prevent breakdowns and downtime before they happen, with automated maintenance schedules and lifecycle and depreciation tracking.
Track and manage assets and warranties the modern way: a digital, scalable, centralized platform that keeps inventory lists up-to-date and gives teams a single source of truth.
Monitor every item in your space with easy-to-action reporting that shows an overview of active assets, value, utilization rates, and work orders across every site.
OfficeSpace powers workplace excellence for 2,000+ teams globally
Connect people, places, and assets in one platform
Asset management is fully integrated with OfficeSpace. Assign assets directly to employees, departments, and locations, and visualize them on your floor plan. Bring together who, where, and what in one connected experience.
Access Workplaces and Assets with one login. No switching systems or managing disconnected tools. Maintain one centralized source of truth for people, places, and equipment.
Assign assets to employees, departments, or locations including sites, floors, rooms, desks, and utilities. Keep ownership clear and accountable.
See assets mapped directly on your floor plan alongside employees and spaces for full context.
Changes to assignments and locations update across Workplaces and Assets automatically, so everything stays up to date.
Easily track asset lifecycles and depreciation
Upload assets and contracts to a searchable, digital inventory with cost depreciation details for simplified tracking and monitoring.
Add financial information like purchase cost, warranty expiries, and depreciation costs, update depreciation methods, and change how frequently depreciation is calculated.
Upload assets in bulk or one by one via CSV or mobile scan and filter by site, category, department, and location.
Include serial numbers, purchase costs, warranty expiries, photos, and additional notes.
Prevent breakdowns with proactive maintenance
Equipment failure can lower productivity and morale. Minimize downtime with work order management that connects to your asset inventory.
Automatically create work orders for any asset when inventory gets low or warranties are set to expire for better budgeting and proactive maintenance.
Set and forget schedules for cleaning, service, inspection, and equipment upgrades to avoid surprises, tailored for individual item needs or manufacturer recommendations.
Get instant reporting
Access high-level and detailed insights on every asset in your facility.
See a snapshot of all assets, including total value, distribution of assets by site, total distribution rate, and breakdowns by category.
Get critical alerts when warranties near expiration and assets are reaching the end of their lifecycle, right within the dashboard.
Automate emails and traffic work order requests to teams directly from the platform when assets need attention.
See reports on past service and maintenance instantly, with audit logs for compliance tracking.
Track and manage assets on mobile
Stay compliant, avoid depreciation surprises, and keep working moving when you're on the go with the OfficeSpace Assets mobile app.
Scan barcodes and QR codes from your mobile device to quickly identify assets and eliminate manual lookups.
Take photos of assets with your mobile device for quick and easy documentation.
Access and update maintenance requests tied to your inventory while you're walking the floor or out on the field.
Update records quickly and reduce follow-ups with an intuitive mobile app that syncs in real time.
Next-gen asset management
Asset lifecycle management
Upload your entire inventory in bulk or as you add new items.
Contract and warranty management
Stay ahead of critical dates and store sensitive contracts securely.
Cost depreciation management
Automatically calculate depreciation and associated costs on a recurring basis.
Resource manager
See work orders by day with calendar and resource-level views.
API integration
Connect essential tools with custom web hooks and dedicated integrations.
Smart dashboards
Get an overview of utilization rates and share custom reports with the team.
Automatic maintenance scheduling
Schedule cleaning, upgrades and service so you have less to keep track of.
Enterprise-grade security
Leverage role-based access controls and data encryption.
TAKE A TOUR
See it in action
Take a self-guided tour to see how you can manage Asset Management
Preventative Maintenance
Keep assets functioning longer and eliminate downtime with automated, proactive maintenance software so you can avoid costly downtime or expensive early replacements.
Asset Management Implementation
Getting started with OfficeSpace Assets is simple, easy, and only takes a few minutes to get set up, so you can start tracking assets on day one.
Room booking
Reduce conference room conflicts with real-time availability and notifications.
Block and stack planning
Visualize space allocation by department, distribute teams across the floor plan, and fine-tune seating arrangements.
Leverage role-based access control
Define who has access with enterprise-grade security measures.
Set permissions by department
Control platform access for different teams, like IT, facilities, and finance.
Secure your data
Store data safely in an encrypted platform that's SOC-2 compliant.
CONTACT US
Manage assets the modern way.
See how OfficeSpace can help you eliminate asset blind spots, reduce maintenance costs, and simplify operations – without adding more tools to your tech stack.
Implementations in days, not months.
SOC-2
AICPA Certified
Book a demo
REVIEWS
Real talk from real users.
Read what other clients are saying on G2—the world's most trusted software marketplace.
FAQ
Questions? We're here to help.
Browse asset management FAQs. Don't see what you're looking for? Contact us.
Yes. OfficeSpace Assets integrates directly with OfficeSpace Workplaces, giving facilities teams, IT teams, and asset managers a unified login, shared employee and location data, and real-time sync across both platforms. Additional API integrations and custom webhooks are available to connect your existing tools and workflows.
Yes. The OfficeSpace Assets mobile app is available now. Scan barcodes and QR codes, capture photos, complete work orders, and update records in real time from anywhere in your facility.
Yes. Assign assets to employees, departments, and locations including sites, floors, rooms, desks, and utilities. Assignments sync across Workplaces and Assets in near real time.
Yes. Assets assigned to locations or employees are visualized directly on the Workplaces floor plan, so you can see what's where alongside your people and space data.
Yes. Use the mobile app to scan barcodes and QR codes and instantly identify assets without manual lookups.
Add financial details including purchase cost, warranty expiry, and depreciation method to any asset. OfficeSpace auto-calculates depreciation on a recurring basis so your asset data stays current without manual updates.
Yes. Work order history, audit logs, and real-time asset assignment data are all accessible within the platform to support compliance and streamline moves, adds, and changes (MACs).
Workplace management solution for the built environment
Preventative Maintenance Software
Emergency maintenance and equipment failures mean major workplace disruptions. Keep assets functioning longer and eliminate downtime with automated, proactive maintenance software.
Capital Asset Tracking
Modern businesses—and budgets—run better with clear insight into every asset. Track high-value asset lifecycles, costs, and performance in real time to reduce loss, simplify audits, and make smarter investments. Sign up for behind-the-scenes access ahead of our Spring 2025 launch.
Desk Booking
Make every desk easy to find and worth the commute with flexible, user-friendly desk booking that removes the guesswork around workplace attendance.
Facility Requests
Eliminate disorganized facility requests and slow response times. With OfficeSpace’s configurable request manager, teams can create, approve, and manage facility tickets in seconds.
Ready for next-gen asset management?
Join our early access program and shape the future of asset management at OfficeSpace.