Comparison guide
OfficeSpace vs Envoy
Visitor and desk data can tell you a lot about how your workplace is really being used. Many tools collect it, but few connect it. See how OfficeSpace Software and Envoy compare across check-in, booking, admin controls, AI agents, analytics, integrations, security, and support, and why enterprise workplace teams consolidate onto OfficeSpace.
4.7
G2 rating
2,200+
Companies
35 days
Implementation
NPS 50
Customer Loyalty
Last updated: April 2026. Information on Envoy was compiled from Envoy's public website and public G2 reviews.
At a glance
The five minute summary
Facilities and workplace experience leaders evaluating visitor and booking tools ask the same eight questions. Here is how OfficeSpace and Envoy answer each one.
 Enterprise Workplace Platform |  Desk booking and visitor management tool | |
|---|---|---|
| Primary Category | Enterprise workplace management and CAFM with AI agents. | Desk and room booking tool, with visitor management sold as a separate module. |
| Best Fit Customer | Enterprises of 1,000 plus employees running multi site portfolios. | Mid-market teams looking to streamline the visitor experience and improve on-site coordination. |
| Visitor management | Secure visitor check-in, pre-registration, badge printing, and host notifications, with visitor data connected across desk booking, space planning, and utilization reporting. Visitor Experience AI Agent launching August 2026. | Basic visitor logs included. Advanced compliance controls and audit logs require Premium or Enterprise. |
| Desk booking | User-friendly interface for employees and admins, with AI-powered booking nudges and seating recommendations. All seating types supported. | Employee-facing app for hot-desking, desk hoteling, and assigned seating. No neighborhood-level admin scoping or recurring booking support. |
| AI Capabilities | A suite of named AI agents for desk booking, space planning, and workplace insights. | No named AI agents or native AI workflows. |
| Space management and analytics | AI-powered space planning with automated restacks informed by collaboration data and real-time utilization and occupancy. | Space planning data limited to desk booking analytics. No stack plans, scenario modeling, or move management. |
| Pricing | Enterprise annual agreement scoped to real estate footprint and module mix. Implementation. Included in your contract. 35 day path with a dedicated professional services team. | Platform fee ($4,000 to $8,000 per year) plus per-resource booking and per-location visitor fees. Modules purchased separately. |
| Support | 24/7 live support for every tier. | Standard business hours with partial phone coverage on Sundays. |
When teams make the switch
When visitor and booking data connect, workplace decisions get easier
Peloton, Quantum Health, and Medtronic manage desks, visitors, and global portfolios in OfficeSpace. Here is what that looks like in practice.
Medtronic unified visitor management and workplace operations across a global footprint
The facilities team was running different booking and move tools in different regions. Consolidating onto OfficeSpace gave clinicians and contractors a consistent onsite experience, and gave the facilities team one platform with real-time visibility across the full global footprint.
Peloton right-sized a growing real estate portfolio with real-time booking data
When demand for stationary bikes grew worldwide, Peloton's teams had to grow too. Real-time desk booking and neighborhood usage reports, along with lease management tools, helped them forecast space demand, make accurate financial projections, and right-size their spaces.
Quantum Health consolidated booking and space management into one platform
The team was planning space in spreadsheets and running bookings through a separate scheduler. Moving everything to OfficeSpace gave them one system for desk booking, space planning, and reporting, saving 13.5 million US dollars and 200 hours every year.
feature by feature
The full feature breakdown, side by side
Seven categories that reflect what enterprise teams ask when they are choosing between a visitor and booking tool and a full workplace platform, scored on what each product does today rather than what either vendor promises on a roadmap.
| | | |
|---|---|---|
| Visitor management | ||
| Digital check-in | Kiosk (iPad and Android) sign-in or touchless via QR code. | iPad kiosk only. QR code check-in. |
| Pre-registration | Included | Included |
| Badge printing | Included | Included |
| ID verification and watchlist screening | Included | Included (capped at 500 scans on Enterprise) |
| Contractor and multi-type workflows | Included | Included |
| Compliance and audit trails | SOC 2, ISO 27001, GDPR, and SCC. | SOC 2, GDPR, CCPA, ITAR, and CMMC support. Audit logs gated to Enterprise tier. |
| Mailroom management | Included | Separate paid module ($2,999 per area per year). |
| AI-powered workflows | Launching August 2026. | Not included |
| Virtual front desk | Included | Included |
| Emergency alerts and safety tracking | Mass alerts to checked-in employees and visitors. Safety status tracking via Emergency Mode dashboard. | Multi-channel mass alerts via SMS, email, push, Slack, and Teams. Real-time onsite visitor count during incidents. |
| Desk booking | ||
| Seating types | All seating types supported (bookable, assigned, hoteling, and shared). | Hot desking, desk hoteling, and assigned seating only. |
| Neighborhoods | Admin-managed per team or floor. | Neighborhood-level admin permissions not supported. |
| Interactive floor plans | Included | Included |
| Recurring desk bookings | Included | Not supported Users must select specific dates manually. |
| Admin controls | Full granular controls per floor, team, and neighborhood. | No neighborhood-level admin scoping. |
| AI booking nudges and recommendations | Included | Not included |
| Check-in and auto-release | Included | Included |
| Mobile app | iOS and Android. | iOS and Android. |
| Booking via calendar integrations | Microsoft Teams, Outlook, and Google Calendar. Bi-directional sync. | Microsoft Teams and Outlook. Google Calendar via Chrome extension. Room booking through calendar only. |
| Booking on behalf of others | Included | Not included |
| Flexible desk availability schedules | Desks can be assigned availability by day and time, including partial-week assignments. | Not included |
| Space planning and portfolio | ||
| Stack plans | AI Space Planning Agent. | Not included |
| Scenario modeling | Included. AI Space Planning Agent. | Data-informed layout suggestions only. No generative scenario drafts. |
| Portfolio rollup across sites | Included Multi-site visibility, filtering, and reporting across the full portfolio. | Multi-location reporting included. No enterprise portfolio rollup. |
| Space utilization benchmarks | Industry, company size, and location benchmarks available on Pro Plus and Enterprise Plus. | Internal utilization only. No external benchmarks. |
| Move management and restacks | Native module, with scenario modeling and neighborhoods. | Not included |
| AI and automation | ||
| Named AI agents | Live today: Space Planning, Workplace Experience, and Insights. Facilities and Visitors launching June 2026. | None published AI-assisted space planning suggestions are data-driven, not agentic. |
| AI booking recommendations | Included | Not available |
| Natural language analytics queries | Included | Standard dashboards only. |
| Generative scenario drafts | Included | Not available |
| Analytics and reporting | ||
| Real time utilization dashboards | Included Real time utilization dashboards | Included Passive data capture from badge, WiFi, sensors, and reservations. |
| Cost per seat and cost per square foot | Included | Included |
| Attendance reporting | Included | Included |
| Custom reports and exports | Included | Custom dashboards and exports included. Advanced compliance reporting and scheduled reports may require higher tiers. |
| Occupancy benchmarks | Included Available on Pro Plus and Enterprise Plus. | Included |
| Security, privacy, and compliance | ||
| SOC 2 Type II | Yes | Yes |
| ISO 27001 | Yes | Not published |
| GDPR and SCC support | Yes | Yes |
| SSO, SCIM, and SAML | Okta, Azure AD, Google, CyberArk, Duo, Office 365, OneLogin, Oracle, Ping Identity, and Shibboleth. | Available Gated to higher tiers. |
| Implementation and support | ||
| Published implementation plan | 35 days. Documented. | Not published |
| 24/7 live support | All tiers. | Live support during business hours and partial Sunday coverage. |
| Dedicated client success manager | Included. Dedicated or pooled based on account tier. | Not confirmed on lower tiers. |
pricing
Same category, different pricing logic
OfficeSpace ties pricing to your employees synced and the modules your team uses, with implementation and support included. Envoy combines a flat platform fee with per-resource booking fees and per-location visitor fees, with modules purchased separately.
| | | |
|---|---|---|
| Billing Model | Annual enterprise agreement scoped to your employees synced and chosen modules. | Platform fee ($4,000 to $8,000 per year) plus $60 per bookable resource per year, plus visitor management billed per location ($1,440 to $9,700 per location per year). |
| Contract Length | Flexible, typically multi year with documented price protection. | Minimum one year commitment. |
| Floor Plan Fees | No per floor plan upload fee. | Not published publicly Fee and process vary by customer. |
| Implementation | Included. 35 day path with dedicated professional services and a client success manager. | Not published Timing and fees vary by customer. |
| Support | All tiers. 24/7 live support. | 24/5 live support, Monday through Friday PST. Partial on-call coverage on Sundays. |
| Modules | Core modules in the base quote. Analytics, AI Canvas, and move management available as add ons. | Modules purchased a la carte on top of the platform fee. Visitor management, mailroom, emergency notifications, and screens each priced separately. Advanced features and audit logs gated to higher tiers. |
| Get a Tailored Quote Response within one business day. No obligation. Envoy figures reflect Envoy's public pricing documentation, accessed April 2026. Final OfficeSpace quotes vary by portfolio size, module selection, and contract term. | ||
The move from Envoy to OfficeSpace
Six numbers workplace teams quote when they defend the switch
These are the figures that come up most often in post move interviews with facilities and workplace experience leaders who moved from Envoy, or a similar visitor and booking tool, to OfficeSpace. Implementation, AI workflows, booking scale, footprint under management, tenure, and hours reclaimed.
35 days
Documented implementation path with professional services included.
Named AI agents
Live coverage across space planning, workplace experience, and insights, with Facilities launching June 2026 and Visitors launching August 2026.
20M+ desks booked per year
Across customer portfolios on the OfficeSpace platform.
116M+ sq ft
Managed on the platform across customer portfolios today.
7+ years
Average customer tenure on OfficeSpace.
200+ hours
Reclaimed by the Quantum Health real estate and facilities team every year after consolidating into OfficeSpace.
Customer proof
2,200 plus teams run their portfolios on OfficeSpace
Enterprise healthcare, professional services, life sciences, government, and technology teams all manage their real estate and workplace operations on the same platform.
Integrations
What your IT review will ask
Every enterprise IT review asks the same integration questions. Does it connect to our identity provider, our calendar, our HRIS, our access control system, our sensors, and our ITSM. Here is how OfficeSpace and Envoy answer each one.
| | | |
|---|---|---|
| SSO and Identity |  | |
| HRIS and People |  |  |
| Calendar and meetings |  | |
| Badges and access control |  |  |
| Hardware and sensors | | Not published |
| Host notifications for visitors |  |  |
Switching
Moving from Envoy to OfficeSpace
Switching to a new vendor does not have to be the hardest part of your buying decision. OfficeSpace runs migrations from Envoy, Robin, Kadence, and Skedda every month, with a 35 day plan, a named implementation lead, and a single point of accountability through go live.
Discovery
Technical kickoff, SSO setup, integration planning, CAD and BIM audit, data extraction from Envoy, and visitor workflow documentation.
Configuration
Floor plan digitization, neighborhood setup, booking rule migration, visitor workflow configuration, integration testing, and analytics baselines.
Rollout
Pilot launch, change management toolkit, admin and end user training, go live, and a 30 day hypercare window.
Envoy and OfficeSpace both offer visitor management and desk booking, but they are built for different buyers. Envoy started as a visitor management tool and has expanded into desk booking and workplace communications, with a strong focus on security and compliance for regulated industries. OfficeSpace is an enterprise workplace platform with native modules for space planning, move management, AI agents, and portfolio analytics alongside visitor management and booking. Teams that outgrow point solutions for visitors and booking typically consolidate onto OfficeSpace.
Pricing depends on users, module selection, and contract term. Envoy combines a flat platform fee ($4,000 to $8,000 per year) with per-resource booking fees and per-location visitor fees, with modules purchased separately. OfficeSpace uses enterprise pricing tailored to square footage, employee count, and module mix, with implementation included. Request a quote for a direct side by side on total cost of ownership.
OfficeSpace has a documented 35 day implementation path with dedicated client success and professional services included. Envoy implementation timing varies by customer and is not published publicly. Floor plan digitization, SSO setup, and visitor workflow configuration are where most comparable tools add weeks, so ask each vendor for a written implementation plan with milestones before signing.
Yes. Greetly by OfficeSpace includes visitor check-in, pre-registration, badge printing, host notifications, ID verification, contractor workflows, compliance and audit trails, and a virtual front desk, with native visitor management and AI-powered visitor workflows launching August 2026. Customers that start with visitor management on Envoy and later need desk booking, space planning, or move management often consolidate onto OfficeSpace to run everything in one platform, where visitor data feeds directly into space planning, utilization reporting, and desk booking decisions.
Yes. OfficeSpace includes hot desking, assigned seating, neighborhoods with granular admin controls, recurring bookings, interactive floor maps, AI booking recommendations, and integrations with Microsoft Teams, Slack, Outlook, and Google Calendar. Customers moving from Envoy frequently cite the lack of neighborhood-level admin scoping and the absence of recurring bookings as the triggers for switching.
OfficeSpace ships a suite of named AI agents covering space planning, workplace experience, and insights today, with a Visitors AI agent launching August 2026 and a Facilities agent launching June 2026. The Workplace Experience Agent surfaces booking recommendations and attendance nudges. Envoy offers data-driven scheduling suggestions and occupancy insights but does not publish named AI agents or autonomous workflows.
Both products are highly rated on G2. OfficeSpace holds a 4.7 out of 5 average rating across more than 2,200 customers. Envoy is a G2 Leader in visitor management and package tracking. Review distribution, ease of use scores, and admin experience ratings vary between the two, so read recent reviews for both vendors before finalizing a shortlist.
OfficeSpace integrates with Microsoft Teams, Slack, Google Calendar, Zoom, Outlook, Okta, Azure AD, OneLogin, CyberArk, Duo, Ping Identity, Shibboleth, Workday, ADP, BambooHR, SAP, UKG, Rippling, Zenefits, Namely, JumpCloud, ServiceNow, Brivo, Datawatch Systems, Genea, Kastle, Kisi, Openpath, Verkada, Crestron, Density, Elo, Embrava, Qbic, SenzoLive, VergeSense, Visix, and more. Envoy integrates with Microsoft Teams, Slack, Google Calendar, Zoom, Outlook, Okta, OneLogin, Microsoft Entra ID, Ping Identity, Workday, ADP, BambooHR, Rippling, and a broad access control ecosystem including Openpath, Kisi, Swiftlane, Verkada, Brivo, LenelS2, Honeywell, Cisco Meraki, and Genetec. Confirm each vendor's integration roadmap during evaluation.
Yes. OfficeSpace professional services includes a structured migration playbook that covers floor plan ingestion, user directory sync through SSO, booking history export and import, visitor workflow configuration, reporting template rebuilds, and a 30 day hypercare window. Most migrations complete inside the standard 35 day implementation.
Request a session and we will load your floor plans and visitor workflows into the demo environment before the call. You will see both platforms compared side by side on your actual space. Sessions are 30 to 45 minutes and include a live walkthrough of desk booking, visitor management, and AI capabilities with a product specialist.
book a demo
Get the answers a demo video cannot tell you
Decision-makers have the same three questions at this stage. Here is how a live demo will answer all three.
Can it handle our visitor and booking setup?
Your floor plans and visitor workflows load into the demo environment before the call, so the walkthrough runs against your real space, check-in flows, and integrations.
How long will implementation really take?
We walk through the full migration plan live, including data extraction from Envoy, visitor workflow configuration, and the 35 day go-live path, with the person running your migration on the call.
What does year two cost?
Year one and year two pricing are sent in writing within 48 hours of the call, scoped to your portfolio and module selection.
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