Desk Booking
The easiest way to manage desks in hybrid
Make every desk easy to find and worth the commute with flexible, user-friendly desk booking that removes the guesswork around workplace attendance.
Book desks from anywhere and automatically check in upon arrival. Find a spot near friends, filter desks by amenities, navigate with interactive floor plans, and set recurring bookings.
Track attendance and desk utilization in real time, view booking trends, visualize space use with heat maps, and spot patterns to improve attendance, layouts, and ROI.
Enable hot desking, hoteling, assigned seating, or reverse hoteling to maximize space, with one flexible platform that works however your team does.
Powering workplace excellence for 1,650+ teams globally
Manage shared or assigned desks
Connect OfficeSpace to badges, cameras, infrared, or desk-light sensors to release desks automatically if no one checks in, freeing up more space for employees.
Book desks from anywhere with your favorite tools
Automatically check in when you sit at your desk with badge and sensor integrations, or check into your reserved desks when you arrive on site with badge or WiFi.
Support flexible workplace seating
Facility managers can create “neighborhoods” or flexible workspace zones by team, department, project, or role, nominate “Neighborhood Captains” for easy management, and sync user permissions from Active Directory to govern booking permissions.
Get desk management reporting
Get real-time utilization and occupancy insights from any presence source to right-size your footprint and power AI forecasting.
Key features for desk booking software
Smart search
See current and upcoming reservations and book desks near friends.
Seat assignments
Assign seats to employees who need a permanent desk and repurpose desks for hot desking and hoteling.
Amenities
Search for and reserve the perfect desk with the equipment you need for the day.
Permissions
Govern who can reserve which desks and restrict concurrent bookings for hot desking.
INTEGRATIONS
Integrated out of the box
OfficeSpace comes fully integrated with Microsoft, Google, Slack, and Zoom. Fewer tools, faster work.
TAKE A TOUR
See desk booking in action
Take a self-guided tour to see how to book desks from a mobile app in seconds.
Facility requests
Tackle requests in order of priority and share progress with teams to easily maintain spaces.
Insights hub
Access digestible reports and detailed metrics to accelerate decision-making and demonstrate impact.
Mobile app
Access every critical OfficeSpace feature on an intuitive mobile interface for untethered workspace management.
Room booking
Reduce conference room conflicts with real-time availability and notifications.
CONTACT US
Ready to transform your office experience?
OfficeSpace helps companies save costs, sustain teams, and optimize spaces with fast implementation of an intuitive platform and 24/7 live support.
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REVIEWS
Real talk from real users.
Read what other clients are saying on G2—the world's most trusted software marketplace.
FAQ
Questions? We're here to help.
Browse desk booking FAQs. Don't see what you're looking for? Contact us.
Desk booking, hot desking, and desk hoteling are strategic practices in space management that support flexible work arrangements and optimize office space use, particularly in the context of hybrid workplaces.
Workplace management solution for the built environment
Room Booking
Find a room. Walk in. Get to work. Cut down on empty space and scheduling conflicts with automatic check-in, release, and real-time room status—no taps, no friction.
Facility Requests
Eliminate disorganized facility requests and slow response times. With OfficeSpace’s configurable request manager, teams can create, approve, and manage facility tickets in seconds.
Reporting & Analytics
Unpredictable attendance and vacant spaces? Access critical metrics to see what’s happening across your spaces in real-time and make informed decisions.
Employee Homepage
Plan your week, book your seat, and find your people all in one homepage—before you get to the office.
Ready for dynamite desk booking?
See how desk booking and other intuitive features can help transform your hybrid strategy. Connect with a member of our team or take a self-guided tour of the OfficeSpace platform.