Corporate Real Estate Management
Optimize your portfolio down to the square foot
Get a holistic view of your workspaces to align your portfolio with business goals.
- Repurpose spaces to reduce waste and boost efficiency
- Analyze costs to confidently move ahead with renewals or downsizing
- Design spaces for a modern workforce
Get up and running in 35 days or less.
OfficeSpace powers workplace excellence for 2,000+ teams globally
OfficeSpace is the data-enriched platform that provides:
“I manage all of our leases with OfficeSpace. It’s a very quick way for me to see our annual costs and operating costs at a glance. And I use the real estate reports to quickly view accurate costs for each of Procore’s offices and understand why some locations are more expensive than others.”
Scott Moitoza
Senior Director of Real Estate and Facilities
Real estate portfolio planning tools and insights
View utilization trends for your sites over time via detailed real estate portfolio reports, with metrics on vacancy and capacity plus associated costs.
Securely store and manage leases to stay ahead of expiries, normalize costs over the course of a year, and see costs per site across your portfolio.
Manage site capacity with growth reports and interactive charts that forecast department growth over time.
View maximum capacity, current capacity, and other critical data for every location in your corporate real estate portfolio.
Real-time insights to optimize your hybrid workspace
Know who’s actually coming into the office with presence detection from badges and WiFi.
Compare daily presence reports with desk bookings to see if employees use their reserved desks or opt for flexible seating to refine your workplace strategy.
Understand your workforce mix — remote, in-person, and hybrid — and their working styles to create a seat distribution plan that meets your team’s needs and get the most out of your space.
See utilization data on a day-to-day and weekly basis to scale back maintenance on slow days.
See how departments are arranged, measure seating capacity against occupancy, collaborate on floor plan scenarios, and bring changes live with drag-and-drop block and stack planning.
"We now have great data and reporting in OfficeSpace that we layer with other reports to see what the true utilization of the office is."
Laurie Kidd
Director of Real Estate & Facility Operations
Your real estate management toolbox
Get critical insights to make real estate decisions and leverage modern tools to implement changes.
Occupancy and utilization reports
See trends on facilities, meeting rooms, and desks to ensure spaces align with usage and attendance.
Real estate forecasting
Plan ahead by comparing utilization against incoming demand.
Stack & block planning
Visualize floor plans by department, test new seating scenarios, and reallocate and reorganize quickly with drag-and-drop tools.
Lease tracking
Stay ahead of lease expiries and manage expenses with secure storage and operational cost insights.
Workplace intelligence
Pull occupancy data into reporting instantly with presence data from badge and WiFi.
Workplace trends dashboards
Get real-time views of usage and booking trends across your portfolio.
Unlike:
Analog systems that require manual lease tracking, don’t support real-time collaboration, and can’t share data with other systems
Point solutions that enable only a portion of the real estate process but don’t include actual usage data to drive decision-making in the planning or forecasting process
Heavy platforms that take over a year to implement and require expensive consultants to implement and maintain
OfficeSpace solutions help real estate teams get up and running quickly (35 days on average), make it easy to plan and manage portfolios, facilitate moves and changes, and get analytics to understand utilization and forecast for future needs, with reporting to drive decision-making that can optimize real estate expenses while improving the workplace experience.
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FAQ
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Browse real estate management FAQs. Don't see what you're looking for? Contact us.
Real estate portfolio management revolves around asset allocation and selection. Portfolio managers can use data insights and their expertise to analyze opportunities for future real estate investments and understand the viability of their current investments. They also need to manage cash flow and stay on top of critical lease dates and expiries. Managing real estate portfolios is critical as businesses evolve. Will you need more space or less? Does the Chicago office have room for new hires, or should you hire in New York? With data insights about multiple offices, real estate portfolio managers can forecast future demand and maximize costs. An efficient, well-maintained workplace leads to increased retention and an overall better workplace experience, so everyone wins.
Real estate management software simplifies the work of real estate portfolio managers and facilities managers by gathering and consolidating data, tracking expenses, alerting you to critical lease dates, and helping you identify ways to maximize costs. Platforms like OfficeSpace surface real-time occupancy and usage trends across the portfolio so facility managers can make critical real estate decisions about lease renewals, expiries, and expansions. This helps increase the sustainability of the business by boosting cost savings and improving the workplace experience.
Data analysis is a key component of real estate strategy. You can maximize spaces and costs by gathering, analyzing, and interpreting data about your portfolio and current market trends. Real estate management software centralizes the data and allows you to generate custom reports that can be exported and shared with stakeholders.
Get more from your space, and connect the people in it
With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.