6 Home Office Tips to Keep Your Remote Workers in Sync

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Remote teams are a necessity of today's fast-paced and mobile world. Companies are increasingly letting their employees work from home or cities around the globe. This style of working offers greater flexibility to employees, allowing them to work in environments that best suit their lifestyles. That said, it takes a lot of work to make sure remote employees remain connected with each other and the office. Here are six tips to make sure your remote workers are all on the same page.

1. Set mandatory in-office days

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Requesting that remote workers come into the office on specific days of the week is a simple way to ensure that the entire team maintains some sort of physical presence in the office.10 Metrics Facilities Managers Should Track

These days can be coordinated with important meetings so that you can outline tasks and goals for the upcoming week. You can also schedule client meetings on days when you know the office will be a hive of activity.

2. Use cloud-based tools

Using tools like Dropbox, GitHub or Google Docs (to name a few) can help ensure that your important work documents are always up-to-date for every single person. 

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These tools make it easier to collaborate, and they can keep information secure and accessible, in case any hardware ends up damaged or misplaced. Plus, as a facility manager, it will help keep you and your team more organized.  

3. Host social events

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Working out-of-office can be an isolating experience for many people. Hosting social events to let employees meet each other can encourage communication and loyalty. Even incorporating seasonality into your office culture, will help remote workers feel part of the team from abroad. And, if meeting in person is a challenge, you can get creative and use apps like Rabb.it to watch movies, play games or listen to music together. 

4. Schedule one-on-one meetings

Having one-on-one meetings, either by Skype or phone, can reduce back-and-forth emails and allow both remote workers and managers to share updates or concerns quickly.

One-on-ones also add a personal touch, giving remote workers the chance to get to know their managers as individuals even in the absence of in-person contact.

5. Bring a piece of the office home

remote work home values facility management

It can be easy to lose sight of your team's culture or your organization's values if you're not in the office every day. 

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Providing employees with flexible design options and enabling them to bring home office items like framed team photos or posters with the company's key messages, can encourage a sense of social cohesion among your team, whether they're in the office or at home. 

6. Strengthen your communication technology

Reliable technology is paramount to productivity and efficiency when it comes to remote work. Make sure your teams consistently update the digital tools they need to work and keep in touch. Pay close attention to issues like poor internet connectivity, cellular reception and conferencing tools, and be ready to try new avenues if your current systems aren't working.

Telecommuting and remote offices offer freedom to your team members, which can help keep them flexible and happy. The system requires close attention and innovative thinking to keep things running smoothly, but it's nothing a dedicated office or facility manager can't handle.

Looking for online tools to help you manage daily office tasks? Check out these six free online resources for FM professionals.

Photos: Anthony Delanoix, Startup Stock Photos, Yutacar, Caio